POS System Overview

This web-based POS (Point of Sale) system is designed to facilitate sales processes, manage inventory, and handle financial tracking for businesses that require ticketing and access management. The system leverages RFID technology to control entry and exit to specific areas based on time-based ticket purchases, with real-time tracking and verification capabilities. Key features include customer display support, receipt printing, inventory management, and comprehensive accounting and reporting tools.

Key Features

Product Sales and Revenue Tracking

  • The system enables the sale of various products, including time-based tickets (e.g., sauna sessions).
  • Each sale is recorded, contributing to a detailed revenue tracking system that logs daily, weekly, and monthly earnings.
  • The POS categorizes different sales types, such as regular admissions, discounted entries, or other services, helping operators monitor revenue per service type.

RFID Card and Chip Management

  • The system allows for issuing RFID cards or chips that serve as time-based tickets.
  • Upon sale, the RFID card or chip is registered in the system and grants access to a designated area (e.g., sauna) for a specified time.
  • An ESP-based controller (IoT device) is integrated with the POS to verify access at entry points, allowing customers entry based on their RFID card or chip.
  • When customers return the RFID card or chip, the POS automatically reads the returned item, checks if the purchased time was exceeded, and calculates any additional charges if applicable.

Customer Display and Receipt Printing

  • The POS includes a customer-facing display that shows transaction details, enhancing transparency and improving customer experience.
  • It also supports receipt printing for each transaction, ensuring customers have a physical record of their purchase.

Inventory Management and Product History

  • Integrated inventory management functionality allows operators to track stock levels in real time.
  • The system logs all added products, providing a complete history of inventory changes, additions, and withdrawals.
  • This feature helps maintain an organized stock flow, prevents shortages, and supports restocking decisions.

Cash Register Closures and Accounting

  • The POS system includes a register closure feature that allows cashiers to close out their register at the end of a shift or day, tallying sales and cash flow accurately.
  • The system supports complete accounting features, allowing businesses to generate financial reports, manage expenses, and track profits.
  • Detailed statistics and analytical reports provide insights into sales performance and revenue trends over time.

Comprehensive Reporting and Statistics

  • The POS generates detailed reports on various aspects, including sales volume, top-selling items, daily revenue, and user activity.
  • This data is invaluable for understanding customer preferences, adjusting inventory, and making data-driven decisions.
  • The reporting module provides visual charts and graphs for easier interpretation and quick insights.

Ease of Use and Intuitive Interface

  • The system is designed with a simple and intuitive user interface that provides easy access to core functions, such as product sales, settings, and ticket management.
  • Each function is clearly labeled and accessible through the main menu, ensuring quick orientation for operators without the need for extensive training.
  • The main dashboard displays essential real-time information, including active chips, current revenue, reservations, and other key metrics.

Scalability and Integration with Other Systems

  • The system is built with scalability in mind and can be customized for integration with other systems, such as attendance management or reservation systems.

Use Cases

  • Wellness Centers and Gyms: Ideal for managing time-based access to facilities like saunas or gyms.
  • Event Venues and Ticketing: Streamlines ticketing and access control for event spaces.
  • Rental Services: Tracks rental periods and applies additional fees if time exceeds the agreed duration.
  • Retail Shops: Manages product sales and inventory with full support for receipts and transaction tracking.